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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another press for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in the Microsoft Word, RTF, or OpenDocument file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Press.

Author Guidelines


Manuscripts Revision Matrix Template

The manuscripts revision should be prepared according to the following revision matrix format in the MS Word article template. [Download the UF Manuscripts Revision Matrix Template Here]

Guidelines for UF Book Manuscripts Template.

The book manuscripts should be prepared according to the following guidelines format in the MS Word article template. [Download the UF Book Manuscripts Guidelines Template Here]


House-Style Book Manuscript Editing Guidelines 

Style: All texts must be in 1.5 line spacing, including preliminary pages. Text should be fully justified on paper size: A4, with normal margins of 1 inch all round. All fonts should be in Times New Roman with Size=12, unless it requires otherwise for the case of large charts/tables/figures.

Language: British English will be used throughout the manuscript names, terms, and abbreviations in the whole book correctly spelt (British/UK Spelling).

Tables and Figures: Each table should have a caption placed at the top while figures will have captions at the bottom of the figure. The source can be added after the caption (Optional). Numbering of tables should be consecutive from the first to the last chapter using Arabic numerals and the same for figures (e.g., Table 1, 2, 3 and Figure 1, 2, 3, etc.).

 References: The APA latest (refer to APA 7th Edition Manual) citation is highly recommended unless another is advised by the editorial board given the academic discipline of the book. All references used in the text should be included in the reference section and those not used should be omitted from the list. The reference should include both published and unpublished works. References should be listed alphabetically except in the numbered system of sequential citation.

Back Matter: After the last chapter; an appendix, a glossary, and/or an index can be included besides the Reference list.

UF Book Layout

  1. Cover Page (Cover Designed using the UF House style)
  2. Title Page
  3. Copyright page
  4. Dedication (optional)
  5. Preface
  6. Acknowledgement(s) (optional)
  7. Contents (Should include all chapters numbered consecutively throughout the book, use Arabic numerals e.g., Chapter 1, Chapter 2, etc.
  8. Abbreviation/acronyms (If the manuscript contains a large number of terms and abbreviations, a list of abbreviations or a glossary is advised.
  9. Foreword –usually written by an authority on the subject and serves as a recommendation of the book. The name of the foreword’s contributor is given at the end of the foreword.
  10. Preface (about the book, why the book, the audience, organization of the book, or the selection of contributors).
  11. Body –Introduction (The introduction should appear as the first chapter of the book; Consecutive chapters should be arranged dependent on the book content while maintaining flow. In case the book includes such subjects as historical background, definitions, or methodology – these should appear in the second or third chapter as long as it is before the chapters with findings. Note that for thesis-based books, some sections that are included in a thesis may not necessarily be in the book e.g., Research Questions, Objectives, conceptual framework while study significance can be modified to be the relevance of the book at the end of chapter 1.
  12. The final chapter – Summary/Conclusions and Recommendations
  13. Appendices (Optional)
  14. The author(s) MUST provide at least 10 keywords per chapter.

Formal Style and Text Formatting

Checking of all professionally edited manuscripts will be checked by the UF senior editor for formal UF style. Utafiti Foundation follows a particular standard with regard to content presentation and the academic discipline to which the book belongs.



A typical thesis

A good scholarly book


Often book-like



Often a lower limit, but not always an upper limit

Limited by market forces





Writer (with obligations to readers)


Author purpose

To prove competence and academic credentials

To communicate ideas


Panel of examiners

Colleagues and anyone else

interested in the subject

Readership purpose

To examine student



Exposition required

Absorbed and built on

Scholarship role

To demonstrate knowledgeability

To frame discourse

Treatment of


Often highly technical and very detailed

Avoids unnecessary technical detail


Often obscure, abstract, and heavy on jargon

Clear with judicious use of technical terms where needed



Organic unity, narrative


Narrative flow

Orderly exposition but argument not built; often excessive signposting

Builds argument, linking chapters with subtlety; has pace and momentum


Detailed description required

Description only if and when relevant


Often far more than strictly necessary

Only what is necessary

Evaluation –before& after

Feedback from supervisor; final assessment by panel of examiners

Publisher’s commercial assessment, peer-review process and editorial input-after Formal defense.

Publisher’s commercial assessment, peer-review process and editorial input.

Peer reactions in journals and other external forums


Adapted from (From Thesis to Book) by J. Frank Dobie (1980)

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